What to Include in a Commercial Lease Termination Letter to Landlord

What to Include in a Commercial Lease Termination Letter to LandlordWhat to Include in a Commercial Lease Termination Letter to LandlordEven if you have a comfortable relationship with your landlord, a lease is a legal, binding document, and if you dont plan to renew, its your responsibility to write a commercial lease termination letter to your landlord. A timely notification will help ensure the return of your security deposit, and if youre terminating the lease early, the letter is even more important.When should the letter be sent? In most cases, a notice of termination should be send 30 days prior to the end of the lease period, but you should review your lease to ensure youre following the stated procedure. Although 30 days is the norm, it can vary. It could cost you money if you write a commercial lease termination letter to your landlord that includes all the right information, but its sent 15 days past the required notification date.What information should be included in the letter? If your commercial lease is coming to an end and youve found a more suitable location for your business, there are certain pieces of information the letter should contain for the benefit of both your business and the landlord. They areThe address of the property (The landlord may have many properties to manage. Dont make them guess.) The specific date you plan to vacateThe date you plan to surrender the keysThe date you plan to have the utilities turned offA request for property inspectionA forwarding address Your contact informationWhat additional information should be included if youre terminating early? If you plan an early termination of the lease, acknowledge that fact in the first paragraph. Provide justification for your actions from a business standpoint, and if there are provisions in the lease for early termination, be sure to reference them. If theres a penalty clearly stated in the lease, attempt to negotiate with the landlord to mitigate the cost to you.How to write a commercial lease termination letter to a landlord if your business is closing If you business is closing, you may want to include the date your company will cease operations. Otherwise, the information remains the same.As with most business correspondence, a thank you is appropriate. Even if youre glad to be getting out of that place, burning bridges just isnt a good idea. If you need some guidance, LiveCareer has a variety of cover letter samples, including commercial lease termination letters, in their Cover Letter Builder. Related Articles What You Need to Know About a Medical Leave Letter from Your DoctorWhat You Need to Know to Prepare for a Retail InterviewWhats the Best Format for Writing About Your Past Experience In Your Resume?